Question:
How many meetings must the trustees of a body corporate have per year?

Answer:
In terms of prescribed management rule 15(1) the trustees may give notice convening meetings, meet together for the despatch of business, adjourn and otherwise regulate their meetings as they think fit.

There is no prescribed minimum number of meetings that the trustees must have each year, but there are certain times when the prescribed rules require the trustees to meet in order to take certain decisions.

For example, under the provisions of prescribed management rule 31, the trustees must hold their first meeting within 14 days of the annual general meeting (AGM) as they need to resolve to raise levies on owners in accordance with the budget approved by the owners at the AGM and inform the owners of the contributions payable by them within 14 days of the AGM.

In most schemes, trustees tend to meet once a month, but provided the trustees are fulfilling their statutory duties they can generally meet as often or as infrequently as they like.

However, the trustees are subject to the directions and restrictions imposed upon them by the owners under section 39(1) of the Sectional Titles Act 95 of 1986 and therefore the owners could, if they so wished, direct the trustees to meet at certain times or at regular intervals.

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